Can an event check-in app make or break the guest check-in experience at in-person events? The simple answer is yes! Paper lists and expensive scanners are not the best way to check in large numbers of attendees. Did you know that the tablet or mobile phone you use daily can efficiently check guests in and out of your events in real-time? When paired with the right event check-in app, it’s easy to create a fast event registration and check-in flow for your attendees.
In this article, you will learn:
- What you can do to speed up your check-in process
- How to reduce hardware costs
- How you can use check-in data to better measure event ROI
Plus, check out the bonus tip on how to get creative with your check-in data and extract powerful insights using AI!
Use an event check-in app to speed up the process
Long lines at the registration desk are a common frustration for attendees at conferences, trade shows, and free events. Typically, delays are caused by event staff checking in attendees with printed lists. This may not matter at events of 50 attendees or less. But, at larger events, this will slow down the process and create a poor first impression. Planners need easy-to-use check-in technologies that move attendees out of the registration hall and into the main event experience.
EventMobi’s event management solution includes a user-friendly Event Check-in app. The check-in app lets you quickly scan attendees in and out of your event and sessions. All you need to do is point the in-app camera at the unique QR code on either their physical or digital badge (digital badges are found in the attendee profile in your event’s mobile app). This QR code includes all the attendee information captured at registration. If an attendee doesn’t have either badge to hand, simply type their name into the app to check them in. EventMobi’s check-in app is lightning-fast, which means it won’t disrupt attendees as they enter your event and move through sessions. It also produces valuable data, making it easy to measure session performance and award CE credits. In the future, you also have the option to include a QR Code Google Form in the promotional materials for your upcoming event, like posters, flyers, and banners, to achieve faster event check-in.
To make check-in and check-out even faster, create a self-scanning station by downloading the check-in app onto tablets and enabling the service kiosk mode.
EventMobi’s Production Services Team Manager, Ryan Sturno, demonstrates how to get started setting up your event check-in app and create a streamlined self-check-in kiosk with any tablet.
Reduce check-in hardware costs with an event check-in app
Many event teams have tighter budgets than ever, so it’s important to invest in event technology that will reduce costs. Typically, the expense of rented badge scanners is prohibitive for many events. But, when your team’s mobile phones or tablets can be used as scanners, you can affordably increase the number of staff checking attendees in and out.
EventMobi’s Event Check-in app works on any mobile device that can read QR codes. Add staff email addresses to the check-in feature in EventMobi and an access code will be automatically emailed to them. If you’re working with external staff, there’s no need to worry about data privacy. The access code only grants them permission to access the front end of the check-in app, so your event data stays safe.
The EventMobi solution also includes a badge design and printing feature that’s compatible with most desktop printers—offering another opportunity to reduce hardware costs!
Recommended Resource: 📺 Are you looking for cost-effective, easier ways to build and manage your events? Watch 8 short videos to learn how to deliver events in any format that engage attendees and offer sponsors more value.
Measure your ROI better by tracking attendance with an event check-in app
Accurately reporting on in-person events as a marketing and engagement channel is a challenge for planners. Registration software can’t tell you what happens on-site! But, by leveraging an easy-to-use check-in app with powerful analytics in the backend, you’ll get valuable details about the event attendee journey.
As attendees scan in and out of sessions, you’ll see where—and for how long—they chose to spend their time at your event. This is important for awarding CE credits and reporting on sponsored session ROI. This data will come in handy when you need to prove the value of your event to potential sponsors next year! Use it to highlight attendee demographics and report on engagement by measuring time spent in sessions.
BONUS: Using AI to generate reports with your check-in data
Did you know AI can help you generate different types of reports based on your check-in data? Say you’re responsible for member education at your association and need to award CE credits. Instead of manually calculating time spent in sessions for every attendee, you can ask an AI tool like ChatGPT to tell you how long attendees spent in sessions so you can allocate credits accordingly. Check out the video from our VP of Product Marketing, Thorben Gosser, who breaks down how to do this step-by-step.
Thorben Grosser demonstrates how you can use ChatGPT to bulk-calculate attendee time spent in sessions.
What happens at check-in will set the tone for the rest of your event. Paper lists and expensive scanners will slow down the check-in process—not the best start for your attendees! EventMobi’s Event Check-in app will help you get your guests faster, save money on hardware, track session attendance, and measure event ROI. Plus, you can feed that data into an AI tool to get even more insights if you need to.
Interested in learning more about EventMobi’s Onsite apps and features📱? Book your personalized demo today!