14 Best Event Management Software Solutions for 2024
As an event organizer, your to-do list is likely never-ending. You have to juggle all of your event goals, priorities, vendors, sponsors, and attendees at once. With so many tasks on your plate, how can you ensure everything gets done while still creating an immersive, engaging event experience?
The answer is with the right technology. The best event management software will act as your partner throughout the event management process. Whether you need an all-in-one solution or a tool for specific event needs, you can use event software for any aspect of managing your next conference, trade show, association meeting, workshop, or fundraising event.
To help get you started with event management software, we’ll review the basics and our top recommendations. We’ll cover:
- What Is Event Management Software?
- How Can My Organization Choose the Best Event Management Software?
- Best Event Management Software Solutions
With the global event management software market projected to reach $18.4 billion in 2029, it’s time for your organization to hop on board and reap the benefits of this transformative event technology.
What Is Event Management Software?
Event management software is a platform or app that allows you to organize and run your events systematically. An event management solution saves your team time by streamlining and automating different event-related tasks and hosting your event data.
Event management tools can help you:
- Organize and host memorable events
- Promote your event, drive ticket sales, and collect payments
- Engage your attendees before, during, and after your events
- Manage attendee data
- Measure event return on investment (ROI)
To accomplish these objectives, most event management platforms offer the following features:
- Marketing tools
- Registration and check-in
- Badge design
- Attendance tracking
- Agendas and schedules
- Networking opportunities
- Data storage and analysis
- Notifications and attendee communications
Depending on your organization, event type, and existing tech stack, you may seek out an all-encompassing event management solution or a more specific tool that fits your needs. For example, nonprofits may prefer to use a specific fundraising event software while association leaders may look for an association event management software that complements their existing association technology.
How Can My Organization Choose the Best Event Management Software?
When adopting a new form of technology, it’s important to take a systematic approach and fully explore all the options available. To choose the right event technology for your organization, we recommend following these steps:
1. Determine your needs
As mentioned before, different software solutions will appeal to different organizations depending on a variety of factors. Sit down with your team to align on the following points and how they’ll impact your event management software search:
- Your event budget
- Your event goals
- The type of software you’re looking for
- Any must-have features
The software you choose may also depend on your event type, size, or format. For instance, an organization hosting an in-person event may just need event registration tools. An event organizer planning a virtual conference, on the other hand, may opt for a comprehensive event management solution equipped with live streaming and video conferencing capabilities.
2. Read reviews
Sometimes, the best way to learn more about a new platform and how well it works is from the organizations that are already using it. Look at software review sites like Capterra and G2 to research relevant event management tools and see what users are saying about them.
If possible, seek out reviews from organizers who run similar events to you. For instance, a conference organizer may filter for reviews that mention “conference” to determine how well certain tools work for that type of event.
3. Investigate ease of use
An event management system can have all the features you’re looking for, but if it’s difficult for your staff, attendees, and sponsors to navigate, it won’t help you engage stakeholders or increase your event’s ROI.
Besides reading reviews to learn about how user-friendly the software is, take advantage of any opportunities to try the software for yourself. Many providers offer a demo or product tour that allows you to see the platform in action and decide if it will fit your organization’s needs.
While the backend of the software must work well for your team, don’t forget to test out the attendee side of each platform. Consider inviting some of your members, speakers, or past attendees to check out your top platform choices and provide their feedback.
4. Look for security measures
Before, during, and after your event, you’ll likely collect a variety of data from your attendees. To protect this sensitive data—especially payment information—ensure the event management software you choose has ample security measures in place.
Look for platforms that offer PCI-compliant payment processing, as well as Soc 2 Type II compliance to keep all attendee information secure. Additionally, your software should protect attendee data by requiring passwords and implementing SSL encryption.
5. Speak with customer service
In a perfect world, you’d never need customer support for your event management software. But in reality, it’s important to have all your bases covered on event day. Reach out to the customer service representatives of platforms you’re considering to hear more about how they support their customers.
For example, some providers may offer in-person event assistance to ensure everything runs smoothly. Additionally, the hours of operation for each customer service team differ between providers, so it’s worth ensuring that your software provider’s customer support will be around to help during the hours of your event.
6. Secure team buy-in
Once you’ve narrowed down your choices, it’s time to meet up with your team to make the final decision. Make sure your board, president, and other stakeholders know the relevant details of each software solution so they can give well-informed feedback.
Consider creating a short presentation with an overview of each provider to make your meeting run smoothly. Include each provider’s name, cost, main features, and any additional pros or cons that will help you make your decision.
Best Event Management Software Solutions
Now that we’ve covered the basics of event management software and how to select the right platform for your organization, let’s explore some of your options. These event management tools span a variety of functions and purposes, allowing you to find the one that works best for your team.
Best Overall Event Management Software Solutions
If you’re looking for an all-in-one solution for your event management software, we’d recommend looking into platforms that can meet all your needs. Streamline registration and check-in, engage your attendees, and activate your brand with tools like:
EventMobi
EventMobi offers the most innovative and easy-to-use event management software on the market! Over the past 13+ years, the EventMobi team has served over 30,000 global events with virtual, hybrid, and in-person event solutions. From event planning to execution, EventMobi’s event management software puts all the event management tools you need in one place.
Top Features:
- Branded event website with secure payment processing, customizable registration forms, and extensive reporting.
- The Experience Manager (CMS) builds and designs virtual, hybrid, and in-person events all in one place.
- Award-winning Mobile Event App to level up attendee experience, raise the value of sponsor packages, and provide post-event content.
- Gamification tools like live polls and leaderboards to increase attendee engagement.
- Social dashboard and media wall to maximize reach, connect attendees, and run social media analytics.
- Onsite package with QR check-in, a highly customizable badge designer, live display, and options for professional support on the day of your event.
- And much more!
Connect with the team today to explore the possibilities EventMobi can offer your association!
Price: Available upon request. Please fill out the pricing form for more details.
Cvent
Cvent is an event management software designed to increase event attendance and engagement at every type of event. Its platform automates data analytics, event marketing, registration, and other management tasks.
Top Features:
- Venue management tools
- Tools to connect planners, suppliers, and venues
- Robust app marketplace
- Real-time attendee insights
Price: Available upon request.
Bizzabo
Bizzabo is a comprehensive event management solution for B2B conferences. Its software offers standard event management features, such as registration, marketing, and event analytics.
Top Features:
- Customizable registration options
- Mobile event app
- Engagement tools, such as session Q&A, polls, and brandable chat channels
- Smart badge technology
Price: Available upon request.
Whova
Whova is a conference event management software that fits a variety of event needs. The platform allows users to register for events, share documents, take notes, and more.
Top Features:
- Centralized speaker center
- Digital waiver tool
- Live polling and surveys
- Event analytics
Price: Available upon request.
Webex Events
Webex Events prides itself on being an event management software solution for any event or audience. The all-in-one platform supports virtual, hybrid, and in-person conferences, trade shows, and internal events across a variety of industries.
Top Features:
- Customizable mobile event app
- Sponsor and exhibitor profiles
- Live streaming
- Embeddable event and content widgets
Price: Free for a single event for up to 100 attendees. The pro plan starts at $83 per month.
Prismm
Prismm is an event management software that helps planners organize timelines, manage guest names and meal preferences, design floor plans, and preview their event layouts in 3D. Its software supports delegation, team collaboration, and live updates.
Top Features:
- Thorough guest management capabilities
- Detailed report generation for vendors and clients
- Timeline management tools for scheduling
- Real-time collaboration tools
Price: Free
Best Event Registration Platforms
A smooth event registration process starts your event off on the right foot. Explore these event registration software options to help encourage event sign-ups.
Doubleknot
For nonprofits and cultural organizations looking for event registration software, Doubleknot is a great solution. The platform allows organizations to manage ticketing, memberships, registrations, reservations, donations, and merchandise sales.
Top Features:
- Customizable registration forms
- Flexible payment options
- Capacity and waitlist management
- Mobile check-in app
Price: Available upon request.
RSVPify
RSVPify is an end-to-end event registration solution that allows event organizers to manage invitations containing RSVP links.
Top Features:
- Ability to create a full event or registration-specific website
- Automated confirmation and reminder emails
- Guest list management
- Multiple session and secondary event tracking
Price: Starts at $39 per month for professional events and $499 per month for enterprise events.
Eventbrite
While Eventbrite is an all-in-one event management platform, the software mainly focuses on ticketing and event discovery.
Top Features:
- Event creation and ticketing tools
- Customizable event pages
- Flexible event payouts
- Mobile app for organizers
Price: Begins at $9.99 per event for the Flex plan and $29 per month for the Pro plan.
Jotform
JotForm’s event registration software allows users to create forms and collect online payments without coding. With over 750 event registration form templates for event organizers to choose from, Jotform allows organizers to customize the registration process.
Top Features:
Over 750 event registration form templates
Integrations with over 150 business apps
Online payment processing
Smart PDF forms
Price: Paid plans start at $34 per month.
Best Association Event Management Software
Associations may benefit from using specialized event platforms that fit the needs of their organization type. Check out our association event management software recommendations.
WildApricot
WildApricot is a complete membership and event management system for associations, nonprofits, and other membership organizations. Its association software comes with a self-serve design and a user-friendly interface to help customize every aspect of your event and member management.
Top Features:
- Customizable member database and portal
- Integrated email and marketing tools
- Secure payment processing
- Responsive support team
Price: Free trial, then starts at $60 per month.
GlueUp
GlueUp is a cloud-based engagement management platform for associations and nonprofit organizations with tools for events, membership management, customer relationship management, and more.
Top Features:
- Event website builder
- Custom registration forms
- Automated invoicing and payment solutions
- Mobile app
Price: Begins at $2,500 per year
MemberSuite
MemberSuite is a top software provider of configurable association management solutions for nonprofits. They are purpose-built to streamline processes and financial operations, centralize data, and engage members through events.
Top Features:
- Customizable event agendas
- Exhibit, sponsorship, and product sales revenue tracking
- Organized room assignments
- Engagement tools, such as SMS messaging and polls
Price: Available upon request.
MemberLeap
MemberLeap’s association event management software offers intuitive features to help manage in-person and virtual events and trade shows.
Top Features:
- Customizable registration forms with member versus non-member options
- Integration with Zoom for virtual events
- Event attendee portal
- Mobile event app
Price: Starts at $80 per month, with additional website setup or web integration fees
Choosing the Best Event Management Software
With event management software, you can offer an immersive, engaging event experience for everyone involved. Whether you’re streamlining the planning process, making it easy for attendees to register, or helping your sponsors capture leads, the best event management software can transform the behind-the-scenes of your event so everything runs according to plan.
With a variety of useful event features, EventMobi is the best event management software on the market. No matter your event type or format, the EventMobi team is ready and eager to help you improve the experience and assist you with all your event management needs. To get started, contact the EventMobi team!
To learn more about effective event management, check out the following resources:
- The 23 Best Event Management Software for Nonprofits in 2024. Are you looking for a nonprofit-specific event management solution? Check out this guide to explore a variety of options.
- The 9 Best Mobile Event & Conference Apps for 2024. With a mobile event or conference app, you can engage attendees right from their phones. Learn more about this innovative event technology.
- 15 Best Event Registration Software Picks to Boost Sign-ups. If you’ve determined an event registration solution would best fit your organization’s needs, look no further! This article reviews 15 of the top event registration software providers.
